If your business is currently sending and receiving business documents via fax, email, or postal mail, you may be missing out on opportunities and cost savings. Paper-based document exchange requires time, effort, and resources that can be reduced by automating processes. How can your business combat outdated practices and start maximizing efficiency? The answer is Electronic Data Interchange. Electronic Data Interchange (EDI) allows businesses of all sizes to exchange important business documents like purchase orders, invoices, and advance ship notices electronically, automating core business processes that can lead to a competitive advantage. At Edict Systems, we provide EDI solutions to help businesses lower costs, streamline operations, and realize the benefits that come with replacing manual business document exchange.

Why You Should Consider Automating Your Processes

1. Lower operational costs and boost the bottom line
Manually processing business documents comes with many challenges that can lead to costly resource shortages. EDI automation helps alleviate these issues by replacing slow, manual data exchange with faster and more reliable processes, all while ensuring you and your customers speak the same digital language. By transferring data directly between computer systems, the need for manual intervention is greatly reduced, freeing up internal teams to focus on strategic, higher-value tasks.

2. Improve data accuracy
Errors in a purchase order or invoice can result in inventory shortages, delayed shipments, denied invoices, and other costly errors. EDI automation can drastically reduce errors, lowering the potential for chargebacks, issues with customers, and wasted resources. With EDI, there are no re-keying errors, decreased human interaction with documents, and standardized validation to ensure the data meets the agreed-upon format before being sent. The result is cleaner data, fewer disputes, and faster payments.

3. Streamlined order and billing processes
In supply chain operations, delayed processing means delayed fulfillment, approvals, and payment, along with charges and unhappy customers. EDI automation helps reduce issues, streamlines processes, and accelerate business document exchange. Orders from customers are processed instantly rather than being delayed or misplaced. Real-time tracking helps communicate important information so all parties are aware of document status. EDI helps shorten the time between receiving an order and receiving payment, significantly improving procure-to-pay and order-to-cash processes.

How to Automate Your Business Processes

WebEDI

WebEDI, Edict Systems’ web-based EDI solution, is a quick and user-friendly solution for smaller suppliers that processes incoming and outgoing transactions, making it easy for suppliers to sell to their valued customers or comply with EDI mandates. This cost-effective, subscription-based solution uses a tiered pricing model, allowing suppliers to only pay for what they need. WebEDI allows businesses to do EDI without having to have extensive EDI knowledge, hire EDI experts, or worry about in-house EDI programs. 

Here are a few additional benefits:

• Compliance and Collaboration: Comply with EDI mandates, improving EDI capabilities and fostering collaboration. Easily complete EDI transactions with business partners for improved supply chain processes.
• Cost Savings: Reallocate resources usually spent on expensive hardware or software to other areas of the business.
• Automation and Efficiency: Save time, money, and resources while speeding up order fulfillment and boosting customer satisfaction.
• Data Accuracy: Data accuracy and reduced errors mean improved order fulfillment and fewer costly mistakes. Businesses can rely on the accuracy of the EDI documents and data exchanged ensuring smooth operations.
  
  

Suppliers can start doing EDI within hours with any of our many supported customers.

Integrated EDI

For larger suppliers, integrating EDI with an existing ERP system (also known as a business, accounting, or inventory system) is a key component of achieving a streamlined supply chain. EDI providers like Edict Systems offer integrated EDI solutions that connect directly with an existing system so you can avoid disruption within day-to-day business operations. Whether you are a small business aiming to expand or an established enterprise looking to streamline operations, integrated EDI solutions provide a cost-effective alternative that can help improve data exchange across your entire business ecosystem.

Additional benefits of using an integrated EDI solution include:

• Data accuracy - Integrated EDI provides accurate data transfer, reducing mistakes in shipping and receiving and improving the reliability of deliveries. This efficiency ensures suppliers can fulfill orders promptly, directly translating to customer satisfaction.
• Ease of specification management - Integrated EDI eliminates the need to maintain individual EDI specifications for each customer by converting your customer EDI documents to and from your business system format, simplifying integration.
• Reduced manual data entry - By minimizing manual input, suppliers can significantly cut down on errors and boost productivity. Automatic data updates allow suppliers to manage production schedules more effectively, aligning manufacturing cycles with demand.

Read how Renfro Foods used EDI integration solutions to support their business as they expanded.

Edict Systems Can Help You Automate Your Business

If your business is struggling under the weight of manual paperwork and error-prone data entry, it’s time to modernize. Automating your business processes using a reliable EDI solution from a trusted provider can help reduce costs, boost accuracy, accelerate financial cycles, and strengthen your position in your industry.

If you are ready to move on from manual data entry and inefficiencies, we can help. Contact Edict Systems’ EDI experts today and discover how helpful EDI automation can be.